I’m always on the hunt for the best tools and resources when it comes to running my online business. So when I recently discovered the project management tool, ClickUp – naturally, I was thrilled!
I am usually a disorganized person, I am not going to lie to you. I tend to write my content the day I’m going to publish it. I’m hardly ever ahead on my work (though I’d like to be!)
Trust me, I have tried project management tools in the past. Asana & Trello to be exact and I just wasn’t a fan of them. I couldn’t stick to using them. I figured why would I waste my time inputting them into a project management tool when I could just *actually* be working on the content instead?
Then I decided to give project management tools one last shot when I found out about ClickUp. And let me tell you, there is NO going back. ClickUp freakin’ rocks for bloggers & entrepreneurs!
Why I love ClickUp
I’m a very visual person and so when I plan out my content, I like to be able to see what I’m working on and what’s left to do.
ClickUp makes it easy to see things in list view, board view, and even add checklists. It has so many features that allow me to visualize the entire process it takes me to complete a project. It allows me to break up and organize my business into a way that truly makes sense for me.
Because of it, I’m able to know exactly what I need to do and when. It’s helped me get super ahead on blog post content!
Now let’s talk about the layout of this free tool!
Calendar view, List view & Board view
With ClickUp, you don’t have to choose which type of view you prefer. You can have all three! My favorite is the board view because I love seeing each status of a project and dragging in between the boards. It’s super satisfying.
The calendar view is great because you can see everything as an overview for the entire month so that you know everything that’s going on in your business at all times.
How I use it for my business
I use ClickUp specifically to plan out my blog content. I also use it for other secret projects I’m currently working on.
So I thought I’d dive in and show you exactly how I use it to plan out my content. Like I mentioned before, I love using the board view to set up my content plan. Let me show you exactly what I mean by that:
I create different tasks under the Open board. This is where my blog post ideas go for the month. Then, I go in and create a checklist of tasks I need to complete for each blog post.
Think: Craft blog post title, create outline, write rough draft, find photos, add links, create Pinterest graphics, schedule blog post, etc.
So the ones sitting in Open are just ideas I’ve come up with and titles I’ve created along with a due date for when that content will be published. Then, as I actually start working on a blog post, I’ll go through and check items off as I go and then move the idea into the In Progress board because it’s now in progress!
Once everything on the checklist is complete, I can move the task into the Closed board and I know now what’s done and what’s still left to be completed.
I can also switch over to list view and see a list of everything that’s in progress as well. And lastly, I can switch over to calendar view to make sure the posting schedule fits seamlessly with everything else I’m working on.
With this method, I’ve been able to plan out my content for the next 4 months which is pretty epic.
Cool features & awesome upgrades
Some other cool features that are really great are the ability to collaborate with others, use templates (and create your own!), the native time tracker and more.
If you have a team for your business, you can easily invite your team members to collaborate with you on your projects. And if you like tracking your time while completing tasks or you work as a VA hourly, ClickUp offers its own time tracker. No more needing to use another tool! It’s all together.
Another neat feature is the fact that you can sync your ClickUp with Google Calendar. I like to plan my day-to-day on Google Calendar and keep it on my phone so that’s a huge plus.
Lastly, let’s talk about the awesome upgrades that ClickUp offers! You can upgrade to their different plans to get access to unlimited storage, advanced reporting, unlimited custom fields and goals, the ability to set permissions and so much more.
But honestly, you can do SO much with just the free plan. It’s perfect for bloggers & entrepreneurs!