Bloggers tend to have a million things to do all the time. Writing, editing, taking photos, coding, answering emails… basically, everything that comes with the territory of having a blog and running your own website. It can get tough sometimes and sometimes we spend so many hours working and in reality, we don’t get as much done as we’d like to.
Let’s be real for a second: Where has all your time gone? Does it feel like you just don’t have enough hours in the day to tick things off your (seemingly) never-ending To Do list?
That’s the life of a blogger most of the time — we want to paint a picture of ourselves online that we have it all together. We wear a million hats from writer, advertiser, social media manager, photographer, you name it… we do it. And many bloggers do all these tasks while piling on a 9-5 day job.
So in truth, we don’t always have it all together because it can be hard being a productive blogger!
We procrastinate, we get frustrated and distracted, or life simply gets in the way. Or maybe we just don’t have systems in place to get the most use out of our time.
Things can get a little bit hectic and that’s why managing your time and being a productive blogger is so important in the digital world and even more important if you’re ever planning on taking your blog full-time.
When you properly manage your time, you get a lot more done with fewer distractions. And isn’t that what we all want? To be able to run your blog like a #bossbabe and still have time to do other things in your spare time like have a hobby, workout or hang out with the fam and just unwind.
As bloggers, sometimes we feel our minds running at all times of the day about what we need to do next. There’s always another blog post to churn out. There’s always another insta pic or tweet to be posted.
It’s essential to remember to slow it down and take it easy. You don’t have to do everything, you just have to manage your tasks the right way so that you can effectively manage your time so that you can be a productive blogger.
There are a few things you can do to change up your routine and make the most out of your time!
One of the first steps to becoming a productive blogger is prioritizing! I make this mistake a lot and tend to spend time on little meaningless tasks like checking my email more than once a day or spending a little too much time on Pinterest (what can I say? I’m a Pinterest gal!)
But for real, stop spending time on things that are not growing your blog or bringing your readers value. Get off Instagram and Twitter so you don’t get sucked into mindlessly scrolling and throwing away your time. Work on projects and tasks that count and get them done in a timely manner. Check Instagram, Facebook, and your email once a day. That’s it!
It may sound hard at first, but remember: priorities!
You can’t do #allthethings as much as you’d like to. You’re one person. You most likely don’t have a whole team under you so until that day comes, you have to learn how to prioritize your tasks so that you can be a more productive blogger.
A great way to prioritize is by making a list of things that need to get done and write them down in order of importance. Think about what tasks absolutely have to get done today. Then write down how long each task will take you to complete and go checking them off your list as you get them done throughout the day.
I love using Google Sheets to create spreadsheets and lists to help me stay organized!
2. Make a Schedule
Scheduling is awesome. Use some time on Sunday nights or whenever your free to plan out your schedule for the week so that you can fill in tasks in your time slots. That way you’ll know you only have x amount of hours to get a certain project done. This will make you feel more determined to finish on time.
Keep a schedule and stick to it so that you can keep knocking work out and being awesome. It’s a no-brainer!
It’s also really great to use planners so you know exactly what you need to do and when. It takes the guesswork out of blogging and you really get to achieve the highest productivity levels with them! The Blog Planner is an amazing 77-page planner just for bloggers and entrepreneurs to plan out posts and keep track of all their information such as affiliate info and much more. It’s got over 50 planning forms that you can print out and stick in a binder if you’re an old-school gal that likes to put pen to paper!
3. Get dressed in the morning
This may sound pretty silly, but I find that taking time to actually get dressed and presentable in the morning makes a huge difference in the way I work. If you just stay in your PJs all day instead of getting dressed, it affects your productivity. It’s so easy to sit in front of the tv lounging in your PJs and sipping on your coffee… until you realize your whole morning has gone out the window!
Start your day off just as you would if you were going to the office or going out. Take a shower, get dressed, have a good breakfast and you’ll find that you’ll be itching to get to work and be that productive blogger you’ve always dreamed of being.
4. Stop checking your stats
Okay babe, let’s cut to the chase. Let’s talk stats. Obsessively checking your site stats is a huge time waster… and I mean HUGE. We’re all pretty guilty of doing this, right? I know I am. It’s perfectly normal to want to check them.
We like to check if our numbers are going up, check if they’re going down, and what’s going on behind the scenes of our precious blogs. Consider this: how about checking your stats less often and stick to checking them once a week or dare I say… once a month?! *gasp*
Haha but seriously. Do what feels best for you but don’t forget to be conscious of what things you do on a daily basis that could contribute to making you unproductive.
5. Try batching
Once you have compiled a list of your tasks for the day or the week, think about how long they will take you. You could create a daily schedule as I mentioned above and do tasks in the order that you like… or you can try something really cool I just recently learned about! This technique is super amazing to help you save time and be a more productive blogger. Try to put similar tasks together such as writing, editing, designing, etc in one timeslot.
This is called batching. Batching helps you put together all the same tasks that you can do in bulk. For example, writing multiple blog posts during one chunk of time and then editing during another chunk of time. This is more effective than writing, editing, writing, editing, then designing, etc. Doing the tasks that take the same skills or the same thought processes really helps because once you’re in the zone, you just can’t stop! 😉
6. Use a timer
Okay, I LOVE using timers! This is an awesome way to get yourself to write more in one sitting. Don’t let yourself stop doing a task until the timer has rung. Sit back, relax, and tap into what got you into blogging in the first place. Find that passion in you that helped create your blog and use it to your advantage especially when writing blog posts.
Dig deep and find the inspiration within you. Then set a timer for 25 minutes and write your heart out.
Once the timer has gone off, take a 10 or 15-minute break and then dive back into it for another 25 minutes or however long it takes you to get the job done. It’s super effective and fun! I love using this technique for getting my blog tasks done because it really does work.
I love using the Flora app to achieve this!
7. Use productivity + scheduling tools
Another great way to make sure you’re being productive is by using productivity and scheduling tools. Some of my favorite productivity tools are Google Calendar and Trello. They make writing and handling blog tasks so easy. I use them to plan out tasks that need to be done throughout the week and throughout the month and I’m able to just check them off as I go (so satisfying!)
As for scheduling tools, I am really in love with Tailwind. It’s a Pinterest automation tool and it has seriously saved my life. It automatically pins for me throughout the day because I can’t possibly be on Pinterest all the time. I’m a Pinterest manager so a lot of the time I spend on Pinterest is usually for taking care of other people’s accounts. I love that BoardBooster allows you to set up exactly how many pins you want to be posted a day and to which boards.
You can also join Tailwind Tribes which are little groups of pinners where everyone pins each other’s content! It’s really great and it has really done wonders for my traffic.
Grab your first month free on Tailwind and get $15 off!
8. Focus and refocus
Focus on what you need to get done and focus on blog and business growing activities. Make these things your top goals and keep at it. Measure your success and progress and you go so that you know what’s working and what isn’t. And if you find something is not working for you or no longer brings you joy, then it’s time to refocus and discover some new projects to take on.
Don’t be afraid to refocus your time and adjust things as you see fit. That’s is what the typical productive blogger does! They are not afraid to adjust things. Things will not always go as planned and that is okay! Just know when it’s time to take a minute to reflect on what you’ve done and assess whether or not you need to refocus.
9. Keep a minimalistic workspace
I try not to keep too many things on my desk because it can be a huge distraction. My desk is a bit small so there’s not much I can keep on it anyway, but you get the point. I usually only have my mouse, some water, snacks, and a notebook on my desk. I don’t keep anything on it that isn’t necessary.
Sometimes I think having my phone on my desk could be a distraction as well. It’s up to you to decide what you need in your work day and determine what should go on your desk. Keeping a minimalistic workspace helps you think better and help you focus on the task at hand.
10. Don’t set hard to reach goals for yourself
Last but not least, make realistic goals. Don’t try to come up with a trillion different goals for yourself and then be disappointed when you don’t reach them. If you know you have a full-time job or you have small kids that are a handful, you might not have enough time as it is. Then if that’s the case, then don’t bother making things harder for yourself.
If you only have time to publish a post once a week, do it. That’s all you need to do and you’ll be a productive blogger. Don’t try to force yourself to write 2-3 blog posts a week when you know you just don’t have the time. You will burn out quickly and you will find yourself stressed and overwhelmed. Not only will you end up losing, but so will your readers.
Take things slow and do what you can when you can. Don’t try to put too much of a workload on yourself because it will end up working against you!
And the most valuable tip of all I can give for your blogging journey is to remember to step back and take a break. Breathe. You are human and you can’t be constantly struggling to get stuff done. Be reasonable with yourself and remember to take care of yourself at the end of the day. You don’t want to overwork yourself and what for?
It’s not worth it. If you implement these strategies and tips into your workday, you will find yourself becoming a more productive blogger and you won’t need to spend countless hours working on your blog.